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Uploading Your Site With Microsoft Publisher 2000 and 2003

For instructions and tutorials on how to publish your web site in Microsoft Publisher 2000 or Microsoft Publisher 2003.

Microsoft Publisher 2003

To upload your web site using Publisher 2003 simply follow these steps. It should be noted that if you're using Publisher's default settings to upload your site, the server will require FrontPage extensions be installed on your account. We can do this for you upon request for a very small fee. To avoid this fee we stongly recommend that you consider using FTP to upload your site which is taught in the following tutorial.

Make sure your home page is named index.html.

1. Open your web site in Pubisher.
2. From the File menu, select Web Site Properties.
3. In the Web Site Properties window, make sure your Home page file name is "index" and the File name extension is "html". Click OK

Save the web site to a folder on your hard drive.

1. From the File menu, select Publish Web Site to Folder. This will put your entire web site in a the folder of your choice on your hard drive in a format called HTML which is used for web sites.
2. Select or create a folder to save your web site into. We strongly suggest using a new or empty folder that you can find later when you need to upload to the server.
3. Click OK to begin saving your web site to that folder.

Uploading your site to the server

As mentioned earlier there are two ways to upload your web site. These methods are using Microsoft's Web Publishing Wizard or to use FTP.

Suggested settings before uploading

Prior to uploading your site, we have a few suggested settings that you may wish to impliment

1. Go to Options in the Tools menu and click on the Web tab.
2. Uncheck Rely on VML.
3. Uncheck Allow PNG.
4. Uncheck all boxes under Encoding and E-mail.
5. Check the Organize... box.
6. Check the Enable... option.
7. Click OK.

Publishing your site

1. Go to Publish to the Web... in the file menu.
2. If you see a dialog box stating that you need a web host, ignore it and click OK.
3. Click the drop down list arrow in the Save in: box.
4. At the very bottom of the list you'll see Add/Modify FTP locations. (next time you publish you can skip this part). In the dialog box that opens up add the following information which is case sensative.
   • Name of FTP site is your domain name, or if you don't have one registered yet, then use the IP address that was provided in your welcome letter when you signed up for hosting at AceOfSpace.com. Usually this will look like mycompanywebsite.com or 123.123.123.123 for example.
   • Log in as: check User and enter your user name which was provided in your welcome letter. (case sensative)
   • In the Password box type in your password. (case sensative)
   • Click the Add button which will add your new setting to the FTP Sites: list box at bottom.
   • Click OK and you will be returned to the Publish dialog box.
5. Now Double Click on your FTP site name you just created than then click Open button.
6. Make sure in the file name box at bottom, the name is index.html or index.htm and the Save as type: should be Web Page, Filtered (which are the defaults).
7. Publisher will now connect to the web server and show a list of files on the server. Do not change any file or folder that you're not familiar with and didn't create yourself (or bad things will probably happen).
8. Double click on the fold that is named after your domain-www.
9. Click the Save button. Publisher begins generating html web page files and images and uploads them to the server.
10. All done. Your site should be live immediately when you publish but if your domain name registration isn't finished, you will need to access your site via the IP address provided in your welcome letter.

Microsoft Publisher 2000

Publisher 2000 provides several ways for you to publish your site to the Internet, an intranet, or to your computer. You can publish your site in one of the following ways. Which method you use depends on where you publish your Web site and how you access that site.

• Save to a Web folder.
• Post to a File Transfer Protocol (FTP) location.
• Save to a location on your hard disk.

If your web account includes Microsoft FrontPage® Server Extensions, you can save the publication as a Web folder. If your server does not support these extensions, you can use FTP to publish your files. If you want to test your Web site on your computer, or store it on your computer to publish later, then you can publish it to your computer.

Save your Web site as a .pub file if you want to use Publisher to update your Web site at a later time, you must save your Publisher Web site as a .pub file, regardless of the publishing method you use. Although you can use Publisher 2000 to generate your Web site as an HTML file, you can't open HTML files in Publisher. Therefore, the only way to update your site is to edit your .pub file and then republish it.

Web Folders

The easiest way to publish your Web site is to save it to a web folder, which is a shortcut to a location on a web server.

1. To add a new web folder to your current Web folders
2. On the Windows desktop, double-click the My Computer icon.
3. Double-click Web Folders.
4. Double-click Add Web Folder.
5. Follow the instructions in the Add Web Folder Wizard.
6. Your new Web folder appears in a list under Web Folders.

To save files to the web server, drag them along with any supporting folders to the newly created web folder, or use the following procedure.

To save your Web site to a Web folder

1. On your Web page in Publisher, click Save As Web Page on the File menu.
2. Click Web Folders on the Places Bar.
3. Click the folder you want to publish your Web site to.
4. Click OK.

File Transfer Protocol (FTP)

If your account does not include FrontPage Server Extensions, publish your files to the Internet or an intranet by using a transfer method known as File Transfer Protocol, or FTP. To use this method, you must first add an FTP site to your FTP Locations.

To add an FTP site to your FTP Locations

1. On your Web page in Publisher, click Open on the File menu.
2. Click the arrow next to the Look in box, and then click Add/Modify FTP Locations.
3. Type the FTP site name in the Name of FTP site box.
4. For example, type samples.microsoft.com
5. Click User in the Log on as box to log on to an FTP site that you have user privileges for, and then type your password in the Password box.

-Or-

1. Click Anonymous in the Log on as box to log on anonymously.
2. Click Add.
3. Click OK.

Once you've added the FTP site to your FTP Locations, you can publish your site to the Web using the FTP location, as described below.

To publish your Web site to an FTP location

1. Click Save As Web Page on the File Menu.
2. In the Look in box, click FTP Locations.
3. Double-click the site you want.
4. Double-click the folder where you want to publish your Web site.
5. Click OK.

Publish to Your Computer

You can accomplish two key tasks by publishing your site to your computer: preview your site before you publish it, and create a site now to publish at a later date.

To publish your Web site to your computer

1. With your Web site open in Publisher, click Save As Web Page on the File menu.
2. Click the folder where you want to publish your Web site.

-Or-

1. Click the arrow next to the Look in box, and then switch to the drive and folder where you want to publish your Web site.
2. Click OK.

Check Your Web Site's Functionality

Different parts of your site should be checked at different stages to make sure it is fully functional. If your server has a production space that you can publish your site on before its official debut, test your site there. Testing your Web site on a different computer is more accurate than testing it on your computer.

Here are some basic things to check during the process of creating and publishing your site.

Use the Design Checker Before you publish, it's important to check for design flaws. Publisher's Design Checker (Tools menu, Design Checker) automatically checks for:

• Empty text frames.
• Text in the overflow area.
• Disproportional pictures.
• Objects partially off the page.
• Text that will become a graphic.
• Blank space at the top of a page.
• Pages that are not reached by hyperlinks.
• Pages that will take a long time to download.

Test your Web site After you run the Design Checker, open your site with your Internet browser and test it to ensure that:

• Text is visible and legible.
• Graphics (see Using Graphics on Your Publisher 2000 Web Site) are visible on each page and download quickly.
• Hyperlinks (see Making the Most of Hyperlinks in Publisher 2000) work and take the user to expected destinations.
• The site functions and looks right in different browsers, such as
• Microsoft Internet Explorer and Netscape Navigator.
• Your site opens and functions correctly on different computers.
• Background sound, if used, works.

To test your Web site

1. With your Web site open in Publisher
2. Click Web Page Preview on the File menu.
3. If your site has more than one page, click Web site to view the entire site.

-Or-

1. Click Current page to view a single page.
2. Click OK.
3. Publisher generates your pages as a Web site, and then opens it in your default Web browser.

Note You can make changes to your Web pages in Publisher after you test it, but you won't see the changes in your browser until you publish it again by repeating the steps to publish your Web site.

Check your buttons After you publish, test any submit or reset buttons in forms on your Web site. Note that when you publish forms to your hard disk they will not work correctly. The software required to run the form is on the server where your Web site will be posted.

Update Regularly

Publishing your Web site successfully doesn't mean that your work as a Web site owner is finished. You need to maintain (see Maintaining Your Publisher 2000 Web Site) your Web site by periodically updating it to keep your audience interested and returning.

For More Information

To view more information on how to publish a Web site with Publisher, click Microsoft Publisher Help on the Help menu in Publisher, and type Publish a Web site in the Office Assistant or on the Answer Wizard tab.

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